Call us at:   1.805.498.7162    

Microsoft Excel workshops for business, engineering and science Innovative Microsoft Excel software design View our customer list from our over 14 years in business Phone numbers, email address and contact form Learn about EMAGENIT Home page containing upcoming Microsoft Excel classes and other EMAGENIT services Self-study Microsoft Excel manuals for business, engineering and science Microsoft Excel consulting services Microsoft Excel training schedule and prices

Home > Excel Resources > Excel COUNTA Function

Microsoft Excel COUNTA Function Help

Microsoft Excel COUNTA Function Help

COUNTA Function Tutorial

The COUNTA Function counts the number of occupied worksheet cells within a given worksheet area.

 
 
Function Specifics

 

What is the Microsoft Excel COUNTA Function?

The COUNTA function is a computer program that you run from a worksheet cell formula. It counts the number of occupied worksheet cells within a given worksheet area (called a range). You run the COUNTA function by typing its name in a formula then followed by the information it is suppose to count. The COUNTA worksheet function is generally used to determine things like how many of something do I have based on the number of entries. For instance, if you have a worksheet with sales information in it and you wanted to count how many sales you made, you could have the COUNTA function look down a filled in column or row and determine how many cells have values in them. This function however does not sum the values of the cells, it only counts that they exist. It counts any type of cell value. The COUNTA function is capable of looking at thousands of cell values together at once. The COUNTA worksheet function is most commonly used to look across a row of numbers or down a column of numbers on the worksheet.

 

How Do You Type the COUNTA Worksheet Function in a Formula?

Whenever you type a formula in a worksheet cell, this is called syntax or grammar. The general COUNTA function syntax has a format like this when you type it in a worksheet cell:

=COUNTA(value1,[value2], ...)

Where value1, [value2] ..... are called the function argument list. Remember, you are running a computer program at this point so the program needs information to operate and that is why there is an argument list. When you see an argument list and you see square brackets [ ] around the argument name, this means the argument is optional and you do not have to include it when typing unless you need it. So for the syntax above, you need to include one argument for the COUNTA function when typing it in a worksheet cell formula in order for it to calculate correctly. How many arguments can be placed in the list is dependent upon the Excel version you are using. What argument values can be used are discussed below. Remember functions expect certain things in their argument lists, if you do not put the correct information in the list they will generate an error when run.

 

How Do You Run the COUNTA Function?

Since the COUNTA function is a computer program, it runs when you press Enter to enter the formula that contains it. If any of the arguments are wrong, the function will return an error.

 

What Do I Type for a COUNTA Function Argument?

When typing the COUNTA function in a worksheet cell formula, you need to replace the value1... argument list with arguments separating each argument with a comma (,). Some typical arguments you can use are:

Argument Type Cell Formula Example Explanation
Cell References =COUNTA(A1, B1) Count if cells A1 and B1 are occupied
Range Reference =COUNTA(A1:A10) Count how many occupied cells are in cells A1 to A10
Column Reference =COUNTA(C:C) Count how many occupied cells are in column C
Row Reference =COUNTA(1:1) Count how many occupied cells are in row 1
Multiple Columns/Rows =COUNTA(A1:A10, C1:C10) Count how many occupied cells are in A1 to A10 and from C1 to C10
Cell and Range Names =COUNTA(Sales_2012) Count how many occupied cells are in the range named Sales_2012 *

* It is possible to name a cell or group of cells on a worksheet and use that name in place of a range reference or cell reference. Consult Excel help on how to name a cell.

Need Help?

Let our Microsoft Excel workshops below show you how to use the worksheet function that you see on this page and more. They are unlike anything taught on the training market today.

Microsoft Excel Workshops -  Free RepeatsFree Workshop Repeats

All of our workshops come with free repeats. We understand learning takes time. Details

Intermediate Microsoft Excel Workshop

Intermediate Microsoft Excel WorkshopLearn productive Microsoft Excel solution skills that will save you time and effort in your daily Excel tasks. Drawing from our 15 years' of experience, our 1-day "hands-on" Microsoft Excel workshop shows you how to use Excel's formulas, cell naming features, worksheet functions like VLOOKUP, built-in data tools, charts and pivot tables to solve your daily business problems. Complete Outline and Signup

Advanced Microsoft Excel Workshop

Advanced Microsoft Excel WorkshopLearn how to use the advanced Microsoft Excel features that you need to succeed in your business. Drawing from our 15 years' of experience, our 1-day "hands-on" Excel workshop shows you how to create advanced formulas that think and scan, use Excel's advanced data tools to extract external data, construct advanced pivot tables and pivot charts, and use ActiveX controls to build dashboards. It also provides an introduction to VBA macros. Complete Outline and Signup

Advanced Microsoft Excel for Engineers and Scientists

Microsoft Excel Workshop for Engineers and ScientistsLearn how to use Microsoft Excel to create advanced engineering and science tools. Drawing from our 15 years' of experience, our 1-day "hands-on" workshop shows how to create advanced formulas that think and scan, perform numerical analysis tasks on the worksheet, use Excel's advanced data and statistical tools, construct advanced pivot tables, build and optimize system models, and use ActiveX controls to build technical dashboards. It also provides an introduction to VBA macros. Taught by an engineer. Complete Outline and Signup

 

Additional COUNTA Function Examples

The worksheet seen below contains some typical worksheet formulas that run the COUNT, COUNTA and COUNTBLANK worksheet functions. Pay close attention to the argument list and the syntax used to write the formula.

 

Things to Know About the COUNTA Function

  • The COUNTA worksheet function counts cells containing any type of information, including error values and empty text ("").

  • The COUNTA worksheet function does not count empty cells.

  • If you do not need to count logical values, text, or error values use the COUNT function.

  • If you want to only count cells that meet certain conditions, use the COUNTIF function or the COUNTIFS function.

 

Back to Help Topics

 

 

 

 

Site Map

Copyright 2002-2014 EMAGENIT All Rights Reserved