Microsoft Excel MIN Function Tutorial

Est. 1998

Excel Function Tutorial

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The MIN Function determines the minimum value out of a group of values you designate. Besides the obvious use, this function is heavily used in formulas that find the start and stop position of data.

What is the Microsoft Excel MIN Function?

The MIN function is a computer program that you run from a worksheet cell formula. It determines the minimum value out of a group of values you designate. You run the MIN worksheet function by typing its name in a formula then followed by the information it is suppose to analyze. This function is capable of analyzing thousands of cell values for a minimum value (smallest value). The MIN worksheet function is most commonly used to look at a row of numbers or a column of numbers on the worksheet.

How Do You Type the MIN Worksheet Function in a Formula?

Whenever you type a formula in a worksheet cell, this is called syntax or grammar. The general MIN function syntax has a format like this when you type it in a worksheet cell:

=MIN(number1,[number2], ...)

Where number1, [number2] ..... are called the function argument list. Remember, you are running a computer program at this point so the program needs information to operate and that is why there is an argument list. When you see an argument list and you see square brackets [ ] around the argument name, this means the argument is optional and you do not have to include it when typing unless you need it. So for the syntax above, you need to include one argument for the MIN function when typing it in a worksheet cell formula in order for it to calculate correctly. How many arguments can be placed in the list is dependent upon the Excel version you are using. What argument values can be used are discussed below. Remember functions expect certain things in their argument lists, if you do not put the correct information in the list they will generate an error when run.

How Do You Run the MIN Function?

Since the MIN function is a computer program, it runs when you press Enter to enter the formula that contains it. If any of the arguments are wrong, the function will return an error.

What Do I Type for a MIN Function Argument?

When typing the MIN function in a worksheet cell formula, you need to replace the number1... argument list with arguments separating each one with a comma (,). Since the MIN function finds the smallest number it expects numbers. Some typical arguments you can use are:

 Argument Type Cell Formula Example Explanation Cell Reference = MIN( A1, B1 ) Finds the minimum in the cell values from A1 and B1 Range Reference = MIN( A1:A10 ) Finds the minimum in the cell values between cells A1 and A10 Column Reference = MIN( C:C ) Finds the minimum in the cell values from Column C Row Reference = MIN( 1:1 ) Finds the minimum in the cell values from Row 1 Numbers = MIN( 100, 200, A1 ) Finds the minimum between 100, 200 and cell A1's value Multiple Columns/Rows = MIN( A1:A10, C1:C10 ) Finds the minimum in the cell values from A1 to A10 and from C1 to C10 Cell and Range Names =MIN( Sales_2012 ) Finds the minimum in the range named Sales_2012 *

* It is possible to name a cell or group of cells on a worksheet and use that name in place of a range reference or cell reference. Consult Excel help on how to name a cell.

The worksheet seen below contains some typical worksheet formulas that run the MIN worksheet function. Pay close attention to the argument list and the syntax used to write the formula.

 A B C 1 Quantity = MIN( A1:A4 ) Returns the minimum value from the range A1 to A4 2 100 3 200 4 300

Things to Know About the MIN Function

• The arguments for this function can either be numbers or names, arrays, or range references that contain numbers.
• You can type logical values and text representations of numbers directly into the argument list and they will be counted.
• If an argument is range reference or an array, only numbers the numbers are analyzed. Empty cells, logical values and text are ignored.
• Any arguments that produce error values or text that cannot be translated into numbers can cause errors.
• If you want to include logical values and text representations of numbers in a reference as part of the calculation, try using the MINA function.
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